Job Description
Key ResponsibilitiesOperator and Execution Excellence, 80% of the first ~12-18 monthsOperational Leadership & Infrastructure Build-OutBuild and Refine Systems: Develop, improve, and document internal processes to enhance efficiency and scalability in a lean, volunteer-driven organization. This includes project management workflows, internal communication protocols, and knowledge management.Day-to-Day Operations: Oversee daily operational activities and problem-solve issues as they arise, ensuring the organizations back-office runs smoothly (e.g. managing deadlines, building out reporting, systems and more). In parallel, document and optimize these operations, automating where possible. Staff Management: Directly supervise and mentor the Community Initiatives & Events Manager. Provide leadership, clear goals, and professional development for this staff member as well as future team members.HR & People Operations: Establish and manage basic HR processes for a growing team. This includes coordinating recruitment and hiring (for volunteers, interns, or staff), onboarding new team members, maintaining HR policies/handbooks, systems to track time off, and support a healthy, inclusive workplace. Technology & Data Management: Oversee the selection and implementation of tools/technologies to streamline operations (for example, donor CRM, event management software, project management tools, collaboration platforms, marketing tools, etc.). Ensure data is being captured and used effectively for decision-making. Ideal applicant looks for how technology can enhance all operations and processes. Financial/Administrative Support: Work with the volunteer Finance Director and Treasurer to support basic financial operations - for example, preparing budgets, monitoring expenditures vs. budget, coordinating invoice and payment processing, and assisting with financial reporting to the Executive Committee. Engagement & Events LeadershipEnable Mission Delivery: Collaborate closely with our Program Director (who leads foundation day-to-day, beneficiary programs and supports event execution) to make sure programmatic and administrative efforts are fully supported operationally. The Program Director manages the execution of beneficiary outreach and daily foundational administrative requirements, and the Chief of Staff supports by optimizing the supporting infrastructure and organizational operations. Event Management & Improvement: Support major fundraising events and initiatives (such as WeishFest, the Andrew Weishar Invitational golf outing, etc.) by setting success conditions. This might include ensuring marketing and ticketing platforms sync with our donor database, tracking sponsorship deliverables, etc. During peak event seasons (while the Community Initiatives & Events Manager is onboarded), lead the team in planning, execution, and on-the-ground leadership to guarantee successful outcomes. Post-event, lead the after-action review to ensure continuous improvement of our event and experience standards. Strategic Planning & Board Leadership, 20% of the first ~12-18 monthsOrganizational Strategic LeadershipAnnual & Quarterly Planning: Coordinate the organizations planning cycles. Lead the preparation of annual operational plans and budgets in collaboration with the Executive Committee and staff, aligning program/event plans with capacity and funding. Similarly, facilitate quarterly goal-setting and review sessions to keep the team focused and accountable to our objectives.Metrics & Impact Tracking: Develop simple dashboards or KPIs to measure organizational performance (e.g. beneficiary impact metrics, fundraising event outcomes, operational efficiency indicators). Regularly monitor and report on these to the Executive Committee, using data to inform decision-making and course corrections.Process Improvement Projects: Continuously seek opportunities to build a more scalable and sustainable backbone for Weish4Ever. Take ownership of special projects aimed at strengthening the organization for example, implementing a new donor stewardship process, improving volunteer management systems, or enhancing our online workflows. Executive Thought Partner & Board LiaisonRight Hand to the Founder: Serve as a trusted partner to the Founder, enabling him to focus on high-impact priorities. Anticipate needs and see around corners to address issues before they escalate. Eagerly seek empowerment by delivering on delegated initiatives. Board Operations: Support the governance work of our Board of Directors. Schedule Board and committee meetings, coordinate logistics, and communicate with Board members on behalf of the Founder as needed. Set the standards for professional and effective board operationse.g., tools that increase efficiency, tracking board initiatives and due-outs, etc. Strategic Communication: Draft internal and external communications on behalf of the Founder and leadership team when required - for example, a quarterly update to the Board, a strategic memo, or an internal announcement to volunteers. Ensure messaging is clear, aligned with our mission, and reaches the right audiences.Qualifications & SkillsWere looking for a well-rounded, driven professional who can excel in this multifaceted role. The ideal candidate will possess:Experience: 5+ years of experience in project management or business administrative leadership. Most importantly, youre an operator who has an entrepreneurial spirit who thirsts for ownership and the opportunity to build.Ideal Candidate characteristics:Tech-Savvy: Comfort with technology and a quick learner of new tools. Experience with common business management software (CRMs, project management tools, Google Workspace/Microsoft 365, etc.) and the ability to build and analyze data in spreadsheets or databases. You leverage tech solutions to work smarter, not harder.Strategic Aptitude: Strong strategic thinking and problem-solving skills. Able to see the big picture and break it down into actionable steps. Experience helping leadership set priorities or managing cross-functional projects.Project & Process Management: Excellent project management abilities you can create a plan, keep others on task, and deliver results on time. Familiarity with tools for managing projects and workflows is crucial. You are always looking for ways to improve a process and can implement new systems in a way that brings others on board seamlessly.Leadership & People Skills: Demonstrated ability to lead and influence others. You are skilled at building relationships and can coordinate volunteers, staff, and stakeholders alike. Experience supervising employees or volunteers is highly desired. You know how to motivate a team and communicate effectively to keep everyone aligned.Communication: Outstanding written and verbal communication skills. Able to tailor your communication to different audiences whether its writing a friendly volunteer update, a detailed board report, or speaking at a team meeting or donor engagement. You are transparent, tactful, and assertive when necessary.Adaptability: A flexible, roll-up-your-sleeves attitude. You thrive in a fast-paced, entrepreneurial environment and can adjust to changing circumstances (like pivoting when a new opportunity or challenge arises). You are proactive, resourceful, and calm under pressure especially during big events or deadlines.Passion for the Mission: A genuine commitment to Weish4Evers mission of supporting young adults and families battling cancer. Empathy, compassion, and a pay-it-forward mindset is in your DNA. You are energized by the opportunity to make a difference and find meaning in helping others.Education: Bachelors degree aligned to the opportunity or equivalent experience. An advanced degree (MBA, MPA, etc.) or specialized training in business or nonprofit leadership is a plus. Bonus: Familiarity with the Chicagoland area and local community networks is advantageous. Experience in event planning, fundraising, or board relations will also be helpful. Residence in the Chicago area is preferred (to facilitate hands-on collaboration and engagement), but we are open to remote or flexible arrangements for an exceptional candidate willing to travel periodically for key events and meetings.Compensation & BenefitsSalary: $80,000$120,000 per year, commensurate with experience. Benefits: Weish4Ever offers a competitive nonprofit benefits package, including health insurance and paid time off (details provided to candidates). We also offer flexibility in work schedule and location, understanding the importance of work-life balance and the need to sometimes work evenings/weekends during events.Employment Type: This is a full-time, salaried position. Note openness to a part-time or fractional engagement depending on experience level. Location: Our home base is in the Chicago area. We have a flexible work environment with options for remote work, but the role will require periodic in-person participation at major events (e.g., WeishFest, golf outing, etc.) and occasional team or board meetings. Well work with the candidate to determine a suitable arrangement (fully local, hybrid, or mostly remote with travel as needed).Join Weish4Ever's small but mighty team and extended volunteer family. Shape our growing nonprofit and advance your career while playing a pivotal role in reaching more cancer warriors and families, fulfilling Andrews wish to pay it forward daily.
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The Andrew Weishar Foundation
Job Tags
Daily paid, Full time, Part time, Local area, Remote work, Work from home, Flexible hours, Weekend work, Afternoon shift,